Getting the most out of your participation

Getting the most from taking part in a fair requires meticulous preparation, effective implementation and a thorough follow-up. We give you top tips on how to exhibit successfully at a fair and how to follow up your contacts to achieve the best results after the fair.

If you have any queries about taking part in a
fair, please contact our Event Services on
tel. +46 (0)8 749 44 44 or by e-mail: eventservice@stockholmsmassan.se.

Exhibition follow up

The end of the show and the announcement that "the exhibition will close in five minutes" does not mean that your job is over. Far from it. Now is when you need to harvest its fruits. You must follow up all your interesting meetings during the event. Everyone is listed in your new customer register and, crucially, that important first contact has already been made.

Surveys show that meetings at exhibitions lead more quickly to contracts that traditional sales activities. But you have to act fast, before the customer loses interest. Hopefully, you will have many new customers to cultivate - and time is short as usual, particularly because your "normal" workload has been piling up at the office during the show.

A good piece of advice is to despatch a follow-up letter as quickly as possible to the people you have met, in order to maintain customer interest. You can then work systematically to establish closer relations with each contact. Sales visits, offers, teleconferences or mailing more detailed information on your products are
useful ways of forging good new business.

After the show, you must also start the important process of evaluating its results against your objectives. Assessing an exhibition involves checking the goals set for it and seeking to explain why they were either attained or not met. Ask yourself how it went, whether your objectives were met, why things turned out the way they did, what can be blamed on the exhibition itself and what is down to your own contribution.

This evaluation can form the basis for your next exhibition participation. Perhaps other appropriate shows exist? Perhaps you could come up with activities to attract other types of people at the next event?

The assessment should be documented in writing to ensure that the lessons learnt are not the sole possession of one or a few people in the company. And now the time has come to start planning again.